鲍鱼tv

It's strongly recommended to start your application early and read the guidelines very carefully. Different funders have different guidelines and stipulations on who can lead the research 鈥� as such, there is no 鈥渙ne-size fits all鈥� situation. Guidelines can even differ within the same funder, depending on the program. For example, some programs are geared towards early career researchers. 

Check to see how the application is submitted to the funder (through a portal, email, etc.) and consult with ORS staff if necessary.

Generally, Principal Investigators (PIs) must be employees of 鲍鱼tv and have an academic appointment spanning the period of the grant to apply for research funding and hold a research account. Some funders require at least three years of continual employment or an appointment that spans the duration of the grant.

At 鲍鱼tv University, individuals who do not meet these criteria but wish to apply for research funding may be regarded as exceptions. For further details, see the  [PDF 138 kB] and  [Word].

Although the differences between contracts and grants are becoming less defined, the following criteria may help you determine what kind of agreement is required.

You likely have a grant if:

• there is no funding for faculty or co-applicants鈥� time
• the funding is not tied to specific outcomes. Payments are given in advance.
• there is no transfer of results to the sponsor. Reporting may still be required.
• any intellectual property would follow 鲍鱼tv鈥檚 practices
• there is no detailed budget required by the sponsor

You likely require a contract if:

• there is a clear statement of work with expected outcomes and deliverables
• there is a set timeframe for the work
• there are discussions on confidentiality, intellectual property ownership, and/or liability
• there are terms for acceptance or termination of the project
• there is a set budget and payment schedule based on deliverables

Still not sure? Contact your facilitator or the ORS legal advisor for help.

Before writing your grant, consider the fit with the funder and opportunity. Start as early as possible, and be sure to solicit advice and reviews from others (colleagues, etc.) Different perspectives and more eyes on an application can help improve its chances.

The first paragraph should capture the reader鈥檚 attention and 鈥減itch鈥� your work, regardless of what that section is called (Introduction, Background, Significance..) While writing, keep in mind the general reviewer 鈥� a broad, educated audience, unless the program specifies otherwise.

When writing about Equity, Diversity, Inclusion and Accessibility (EDIA) in a funding application, the text should demonstrate reflection and recognition of the existing or perceived barriers experienced by underrepresented groups. Click here to view the EDIA resources page.

Does your research impact Indigenous people, lands or cultures, or Indigenous community? Here at 鲍鱼tv, we believe organizational partnerships and collaboration is essential to help ensure research is not only safe but also beneficial. Click here to view the Indigenous Research Resources page.

Common Pitfalls Include:

• Neglecting formatting guidelines
• Asking for budget items that are not eligible
• Inappropriate fit with funder or opportunity
• Using jargon/inaccessible language
• Non-specific goals and objectives
• 鈥淒oing too much鈥�/feasibility

For more tips, see the following resources: 

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•  [PDF]
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Read the Guidelines for the Parameters

• How much can the researcher ask for?
• How long does the funding last?
• Is there a maximum per year? Is there a minimum per year?
• What expenses are eligible and ineligible?

Associated Costs of Research

Associated costs of research (also known as indirect costs, overhead or administrative fees) refer to expenditures incurred by the university in the conduct of research not readily identifiable as expenses specific to a particular project. Examples may include facilities maintenance, management and administration of research, regulatory requirements, library resources, communications, IT support, research promotion etc.

These costs must be included in all budgets for contracts and applicable grants as a cost item, with the exception of Tri-agency grants. The Research Support Fund recuperates the costs for Tri-agency grants.

Please consult 鲍鱼tv's Associated Costs of Research Policy [PDF] for different rates for grants and contracts. It is important to note that if a funder has a written policy on associated costs of research, the funder鈥檚 policy will apply. Otherwise, 鲍鱼tv鈥檚 policy will apply.

Cash and In-Kind Contributions

Check funder guidelines for cash/in-kind matching requirements and eligibility of contributions. Confirmation and documentation of contributions is required (from a person in a position to make those contributions). For questions and guidance on space valuation, consult your Faculty. Don't duplicate resources 鈥� keep track of what promises are made in various applications.

Budgeting for Personnel and Students

For students, use your Department's or Faculty's pay rate. If there is no rate, consult directly with 鲍鱼tv HR for rates (grantpaid@dal.ca).

For non-student grant-paid personnel, consult with HR (grantpaid@dal.ca).

For fringe benefits, the rate and types of benefits will depend on the you hire.

• For Temporary Grant Paid, Casual, or Research Students, the rate is 12% (includes Canada Pension Plan (CPP), Employment Insurance (EI), Accidental Death & Dismemberment Insurance (AD&D), and 4% vacation pay).
• For Regular Grant Paid positions, the rate varies by annual gross salary, and in addition to CPP, EI, and AD&D, includes other benefits as well. See the table in HR's SharePoint page.

Please reach out to ORS staff early in the application process if you have any questions. For more tips, see the following resources:

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Applications must be submitted via the ROMEO Researcher Portal and receive Departmental and Faculty approvals. 

Effective October 1, 2024, all research funding applications must be submitted to meet the Office of Research Services (ORS) internal deadlines. Applications that are not received by the internal deadline via the ROMEO Researcher portal will not be able to be processed for submission to funders. The internal deadline for most funding opportunities is 10 business days in advance of the funder鈥檚 deadline. The internal deadlines for major competitions are posted online here, and communicated via the ORS Newsletter on a tri-annual basis.

While ORS has always requested researchers submit applications by the internal deadlines to support timely review and the vast majority of our research community have respected this, ORS has, in the past, sought to afford flexibility whenever possible. However, with the introduction of the  and the , there are additional required reviews and documentation that must take place prior to submission of all applications. To ensure compliance with these guidelines and policy, the posted internal deadlines must be respected. Applications that have not been submitted in by the ORS internal deadlines will not be submitted to the funder.

Research applications submitted for ORS review are expected to be complete, with relevant attachments uploaded into ROMEO, including the proposal and budget. Any changes to the application prior to final submission to the funder must be communicated in writing to the Facilitator who provided review.

Researchers are advised to consult with their Department and Faculty regarding internal timelines for review and approval of files in ROMEO prior to submission to ORS. This will help ensure that the ROMEO file is received at ORS, following completion of Department and Faculty review and approval, by the ORS internal deadline.

For applications where the lead institution is outside of 鲍鱼tv, we recognize that there could be deadlines that are not in alignment with 鲍鱼tv鈥檚. While 鲍鱼tv will endeavour to work with timelines imposed by the lead institution, researchers are advised that they should seek to meet 鲍鱼tv ORS internal deadlines.

For questions about the National Security Guidelines for Research Partnerships or the Sensitive Technology Research and Affiliations of Concern Policy and their implementation, please contact the Director of Research Security, Michael Sullivan.

We appreciate everyone鈥檚 support in meeting our ORS internal deadlines, and should you have any questions, please reach out to your Associate Dean Research.

It's important to monitor the progress of your application in ROMEO. From the moment you click "Submit", the file moves out of your "Drafts" folder and into the "Under Review" folder. It goes through a sequential process, passing through the signing authorities before arriving at the Office. Email notifications will inform you if any revisions need to be made to the application. The status snapshot in ROMEO will also show you which signing authority is currently reviewing the application.

The ROMEO Researcher Portal page includes user guides on how to submit an application in the system.

For more details, refer to the internal policy  [PDF 171 kB].