±«Óãtv

Memo to ±«Óãtv Researchers

September 12, 2024

Effective October 1, 2024, all research funding applications must be submitted to meet the Office of Research Services (ORS) internal deadlines. Applications that are not received by the internal deadline via the ROMEO Researcher portal will not be able to be processed for submission to funders. The internal deadline for most funding opportunities is 10 business days in advance of the funder’s deadline. The internal deadlines for major competitions are posted online here, and communicated via the ORS Newsletter on a tri-annual basis.

While ORS has always requested researchers submit applications by the internal deadlines to support timely review and the vast majority of our research community have respected this, ORS has, in the past, sought to afford flexibility whenever possible. However, with the introduction of the and the , there are additional required reviews and documentation that must take place prior to submission of all applications. To ensure compliance with these guidelines and policy, the posted internal deadlines must be respected. Applications that have not been submitted in by the ORS internal deadlines will not be submitted to the funder.

Research applications submitted for ORS review are expected to be complete, with relevant attachments uploaded into ROMEO, including the proposal and budget. Any changes to the application prior to final submission to the funder must be communicated in writing to the Facilitator who provided review.

Researchers are advised to consult with their Department and Faculty regarding internal timelines for review and approval of files in ROMEO prior to submission to ORS. This will help ensure that the ROMEO file is received at ORS, following completion of Department and Faculty review and approval, by the ORS internal deadline.

For applications where the lead institution is outside of ±«Óãtv, we recognize that there could be deadlines that are not in alignment with ±«Óãtv’s. While ±«Óãtv will endeavour to work with timelines imposed by the lead institution, researchers are advised that they should seek to meet ±«Óãtv ORS internal deadlines.

For questions about the National Security Guidelines for Research Partnerships or the Sensitive Technology Research and Affiliations of Concern Policy and their implementation, please contact the Director of Research Security, Michael Sullivan.

We appreciate everyone’s support in meeting our ORS internal deadlines, and should you have any questions, please reach out to your Associate Dean Research.

Thank you,

Dr. Alice B. Aiken
Vice-President, Research & Innovation